Perfect place for your autumn conference
Autumn is a particularly important time because that’s when most business meetings are organized. Searching for the perfect place to organize an autumn conference usually begins before the holidays. As they are meetings of a different nature (meetings with employees, management boards, departments, clients, regions, etc.), a given object has to accommodate several, sometimes up to 1000 participants. However, when choosing the ideal place, not only the capacity of the object matters.
Although the organization of the large meetings can reach even several hundred thousand, nowadays, it is not the price, but the quality of services offered becomes the primary criterion for choosing a place to organize business meetings. Companies start to depend on the high level of satisfaction of all participants and on additional impressions that will remain in their memory for a long time.
Business customer – what are his expectations?
In order to stand out from the competition, companies that offer conference space are doubling up and looking for ways to attract potential customers with their offer. The requirements of business clients in relation to the ideal place can be summarized in the five most important points:
– the uniqueness of the place
– non-standard customer approach
– readiness to meet all non-standard customer expectations
– start talks and negotiations even months before the planned conference, thanks to which the client gains valuable time needed for a good reflection and preparation of the meeting
– excellent knowledge of the hotel as an object by persons offering services
An important element is also the image of the place and the quality of services provided, which customers often refer to. Their knowledge is based mainly on press reports, information found on the web and social media.
However, we must not forget about the strength of the recommendation, which plays an equally important role in choosing the place where the conference will take place. Most departments involved in the organization of such events (such as HR departments, PR departments), as well as external companies, check the given location after the recommendation. What kind of contact and what relationship do the people who decide about the choice of meeting place appreciate?
If he loves it, he will come back!
The organization of business meetings is especially sought for unique places with individual character, which is often related to the design and interior design of the building. Increasingly, the business client also pays attention to the availability of additional diversions offered to guests of a given event, such as free use of Spa services. It is also essential for the environment and the availability of attractions, the use of which will enrich the conference.